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News » News Details
EDI Document Submission Rules.
16 Mar 2018
Indian Customs is introducing a new procedure with regard to Submission of supporting documents with effect from 15th Mar 2018.

Under this new system, it is mandatory that the Importer/Exporter

Send all documents, such as, invoice, packing list, Bill of lading, etc, in PDF format ONLY,  to us, after signing all documents with seal.

We, in turn, need to submit these documents, one by one, to Customs EDI Section while filing the Shipping Bill/Bill of Entry on line.

Please note that Customs EDI system will not accept any file other than PDF format.

Each file should not be more than 75/kb per A 4 Size and the resolution Should be more than 200 dpi in BLACK AND WHITE. While scanning the documents to create PDF file, this is very important

That the following 9 golden rules are followed very strictly.

(i)           The resolution should not be less than 200 dpi in black and white

(ii)          The file size should not be more than 75 kb/ A4 size page.

(iii)        Ideally, one document (eg and invoice or a packing list) shall be rendered into one pdf file regardless of the number of pages in the document. Given that the maximum permissible file-size is 1 MB, this would allow the submitter to upload a supporting document which is up to 13 pages long. If a supporting document is more than 1MB in volume, then it should be split and uploaded as two or more documents.

(iv)        No stapler marks or punch-hole marks on the document should be visible. If stapler marks or punch-hole marks are unavoidable, the submitter shall ensure that these marks are on the margins and are at a clear distance away from the content in the document.

 (v)         While scanning the document, it must be ensured that the document was not placed in the scanner with a fold. For scanners with a roller feed, it should be ensured that there are no folds in the image as result of the action of the rollers.

(vi)        The content in the document should not be skewed in any direction.

(vii)       There should be no dark patches either in the source document or in the image.

(viii)     The letters should not be elongated or compressed (as it happens during facsimile transmission).

(ix)        If a document is stapled or bound in some way, before scanning, the individual pages should be are taken apart and then fed into the scanner sequentially in pages.

It is also very important that before sending the documents to us,

The Exporter/Importer should  preview the scanned documents and Ensure that the documents are clear and legible.

It is advised that that the Importer/Exporter may use automatic image Quality assessment tools to make sure that the documents are legible and of Of proper quality, as per the 9 golden rules mentioned above.

Customs have advised all Customs Brokers to initiate using e-Sanchit From 1st March 2018, in order to get familiarised with the system before.

The same becomes mandatory on 1st April 2018.

Please note that if we do not get the documents in PDF format of Less than 76/kb in size, we will not be able to upload the documents To Customs EDI section in time and the filing of documents will be Delayed.